Bilingual Human Resources Coordinator

People love to work here, plain and simple.

It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.

Supports overall human resources team and initiatives to keep the company on the leading edge in attracting, retraining, and developing top talent. 

PRIMARY RESPONSIBILITIES

Talent Acquisition

• Coordinates and schedules interviews between candidates and managers.

• Manages interview calendars, sending timely reminders and confirmations to both candidates and interviewers.

• Arranges logistics for interviews, whether they are in-person, over the phone, or via video conferencing platforms.

• Communicates with candidates, providing detailed information about the interview process, company culture, and ensures a top candidate experience.

• Initiates reference and background checks after employment offer.

Onboarding

• Develops and manages onboarding programs that facilitate a smooth transition and positive experience for new associates.

• Assist with onboarding material preparation.

• Conducts orientation sessions to introduce new associates to company culture, values, and expectations, making their first days informative and engaging.

• Works with new hire manager and coordinates with various departments to ensure that new hires feel welcome and have necessary tools, access, and resources.

• Schedules Predictive Index overview session with new hire and their manager.

• Collects and processes all required new hire documentation, ensuring compliance with company policies and legal requirements.

Benefits, Leave and Wellbeing

• Works with HR Business Partners to administer leave of absences including FMLA, short and long-term disability.

• Works with Compensation and Benefits Manager to schedule and coordinate corporate wellbeing programming.

• Develops content for monthly Benefit Newsletter.

Associate Engagement

• Serves as the HR liaison for bilingual associates: Provide support and resources to bilingual associates, ensuring effective communication and understanding of company policies and benefits.

• Updates the HR intranet site by adding appropriate forms and documents, publishing communications, promoting awareness, and keeping the site current.

• Assists with field craft engagement by assisting with and supporting field craft events.

• Tracks and publishes associate milestones and announcements for purposes of recognition and celebration.

Compliance

• Processes E-Verify information for new associates within three business days of completion of I-9 form.  Assists sub-contractors with E-Verify process as needed.

• Maintains I-9 files and adheres to guidelines in compliance with IRS rules by recording and filing new hire I-9 forms, maintaining files for terminated associates, reverifying I-9 documents as necessary and archiving I-9s.

• Creates and manages associate files, ensuring accuracy, organization and appropriate filing.

• Orders and distributes required labor law posters: Ensures all required labor law posters are up-to-date and properly displayed in the workplace.

MINIMUM QUALIFICATIONS (minimum requirements before going into job)

• Bachelor’s degree in field related to Human Resources and/or equivalent experience.

• Works productively and efficiently, balanced with a high-level of quality.

• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines simultaneously with accuracy and attention to detail.

• Bilingual in Spanish and English: Ability to communicate effectively in both languages, providing support to a diverse workforce.

• Proficiency with technology: Strong ability to use and adapt to various HR technologies, software, and databases.

• Ability to work independently and as part of a team, demonstrating a proactive and solutions-oriented approach

WORKING CONDITIONS

The position requires work in an office environment.  Periodic travel is required for campus recruitment. Note:  This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned.   The job description is subject to change at any time.

EEO/Minorities/Females/Disabled/Veterans